Abstract Submission & Preparation Guidelines

18th INTERNATIONAL BAT RESEARCH CONFERENCE

Abstract Submission

Please ensure that you have registered already before submitting your abstract. Please follow the abstract guideline and template below when you prepare your abstract. Your abstract will be reviewed and you might need to resubmit it after correction, so please avoid last minute submission.

Abstract preparation guidelines

Please simply follow the NASBR’s abstract guidelines – which also describe here.

CONTENT : Your abstract should include

  • 1. Title: An informative sentence that summarizes the importance of the project
  • 2. Authors: Names
  • 3. Affiliation: Institute/Organisation
  • 4. Body of Abstract: The Body typically should include the following:
  • a. Background: Describe the reasons for your investigation and your hypothesis
  • b. Methods: Describe the experimental methods
  • c. Results: Outline essential results, important quantitative data, statistics
  • c. Conclusion: End the abstract with conclusions supported by your results

GENERAL :

  • 1 inch margins
  • Single spaced
  • Times New Roman font
  • 11 pt. (except Affiliations which is 10 pt.)
  • Full justification (align left and right margins)
  • Use symbols and accents where necessary

TITLE :

  • 16 words or less
  • Bold font
  • No punctuation after title unless it ends with a question mark
  • Use either a scientific name (italicized) or a common name, but not both
  • Capitalize first letter of each word except prepositions, articles, and species names

AUTHORS :

  • Author names begin on line immediately after the title
  • Full first, middle and last name (Please provide your name as you would for a publication. You may use middle names and initials.)
  • Comma separates authors, except last author name which is preceded by " and "
  • If presenting author is not first author, precede presenter’s name with an asterisk (*)
  • The last author’s name should not be followed by a period
  • Indicate affiliation by placing a number, or numbers, in superscript after the author name

AFFILIATION :

  • Follow authors on next line with affiliations
  • Format to 10 point and italicize
  • Precede each affiliation by a bold number in sequence (1, 2, 3, 4…), followed by a space)
  • Include only Department, Institute, City and three-letter Country Code (CAN, USA, MEX, DEU, etc.) in the affiliation
  • See http://www.worldatlas.com/aatlas/ctycodes.htm for a full list of country codes.
  • Separate affiliations with a semicolon; no period at the end

ABSTRACT BODY :

  • 250 words or less
  • Insert one blank line between Affiliation and Abstract
  • Indent first line 0.5”
  • Do not start sentences with numbers or abbreviations
  • There should be no spaces, hard returns, line breaks, etc. after the period of last sentence of abstract body

FILE FORMAT :

  • You may create the abstract in your own file or you may use the provided template file. In either case, ensure that you comply with all formatting rules above
  • If you used any unusual accents or special characters, embed the fonts
  • In Word, do the following: Save As | Tools | Save Options | Embed Fonts
  • Note: OpenOffice and LibreOffice may not embed fonts in .docx file format
  • Remove any additional blank lines before the title or after the body
  • IMPORTANT : please name the file using the first author name: Author1lastname.Author1firstname (e.g., Horst.Roy.doc or Horst.Roy.docx)

The abstract template can be downloaded here.

ORAL PRESENTATION INSTRUCTIONS

Each oral presentation (except the plenary talks) will be 15 minutes in total. This should be 12 minutes for your talk and allow other 3 minutes for Q&A.

Please prepare and save your presentation in PowerPoint format (preferably *.pptx). If you prepare your presentation in Mac, please make sure that your slides work well in a Windows computer. If you are using VDOs or clips, please make sure in advance that your medias are compatible with the presenting equipment at the venue.

The standard slide size (4:3) will be preferable.

Please make sure that your slides are easy to read. The slides should show clear and big enough texts, table and graphics to be clearly seen by participants in the back of a large room.

POSTER PRESENTATION INSTRUCTIONS

Your posters should be vertical, with 90 cm wide and 120 cm tall. Poster presenters should be at their posters for the entirety of the poster session (program TBA).

Please be suggested to prepare your poster to be easy to read, use less texts, but more graphics.

Your poster may include title, authors and affiliations, concise abstract, brief introduction, methods, results, discussion, acknowledgments, and references